Coterie Chicago at Pitchfork Music Festival 2013
Please read through the entire FAQ. Most of your questions should be answered here.
Returning Participants, Please note there have been a few changes this year.
- Where will the upcoming show be held?
- What are the dates and times of the upcoming show?
- What is this show like?
- What is this SERVICE BAZAAR idea?
- Who can participate?
- What is Coterie Chicago’s selection process?
- How much does it cost to participate in Coterie Chicago?
- What does my fee cover?
- May I bring a garment rack or special display?
- Do I have to participate every day of the sale?
- Do I have to collect sales tax and have an Illinois Business Tax Number?
- Do I get free tickets to Pitchfork?
- May my friend help me carry my stuff in and out without a wristband?
- Where can I park to load in and out?
- When is check-in? Take-down?
- When do I get my wristbands?
- May I leave my goods overnight?
- What should I bring?
- Will there be food and water available?
- May I bring a cooler and my own food?
- What if I run out of change in my cash drawer?
- What are the deadlines for participation & table rental fees?
- Terms of Participation
What are the dates and times of the upcoming show?
July 19th-21st, 2013
Friday, July 19th: doors open at 3pm and close at 10pm.
Saturday, July 20th: doors open at 12pm and close at 10pm.
Sunday, July 21st: doors open at 12pm and close at 10pm
What is this show like?
Pitchfork Music Festival is a three day event showcasing over 40 of independent music’s best bands and artists on three stages. In addition to the music, the festival features Coterie Chicago, CHIRP record fair and Flatstock Poster Fair. These features are only available to the throngs of festival attendees.
Chicago loves hand-crafted goods and small local businesses. It’s a friendly, crowded and fast paced environment to sell your goods with just forty 8’x6’ artist spaces.
What is this SERVICE BAZAAR idea?
This year Coterie Chicago at Pitchfork Music Festival is offering space to doers as well as makers. So many artists wear a multitude of hats. This is an opportunity to offer some of our spaces to what we are calling our “service bazaar”. We are looking for folks in the service sector to offer things like haircuts/hair adornment, hypnotists/timeout space, non-binding health care consultations, cooling head massages and the like. We are open to your suggestions! The booth space will be the same 6′ x 8′ so let your legal imagination run wild, and let your intangible creative friends know about this opportunity. We encourage collaborations between spaces. Please do fill out the application and pay the application fee in order to be considered. If you have questions or want to have further discourse with us on your idea prior to applying, please email firstname.lastname@example.org
Who can participate?
Any artist who makes their own goods can participate. We cannot accept someone representing another person’s goods. You must have an Illinois Tax ID# in order to participate. If you do not have one by show start, you will forfeit your space to the next person on the waiting list that has one.
What is Coterie Chicago’s selection process?
After years of organizing multiple arts and crafts shows in the Chicago area, the organizers of Coterie Chicago have worked with well over 1000 amazing artists and makers. With just forty spaces to offer at the Pitchfork Music Festival, we have to jury to determine who to take. We are getting more and more interest which leads to a bit more competition each year.
So how did we pick? We kept the music festival venue in mind when choosing and looked for goods that are original, innovative and well made in a wide variety of categories including jewelry, fashion, knit and crochet, paper goods, art, home goods, plush, baby and much more. We also looked for goods that would sell well at this event. We looked at vendors that we have worked with whose work is always evolving and improving and who have done exceptionally well in sales. We also aim to add new artists that we’ve learned about or met over the past year. Lastly, we try to balance out the categories so there isn’t a flood of jewelry, for example, and so there is enough variety for everyone to buy.
Do keep in mind that vendors will be selling to festival attendees who probably won’t want to carry a 6 ft. wide masterpiece or spend $300 on a t-shirt.
How much does it cost to participate in Coterie?
It will cost you $10 when you send in your application. This is a non-refundable application/jury fee. If you are accepted the space fee is $185 plus an additional $30 if you need an 8 ft. table (3 chairs are provided with each space whether or not you opt for the table). Payment for the space ($185) and the table rental ($30) will be due upon acceptance. If you do not meet our deadlines, we will give your spot to the next person on the list. We have to turn away too many people for this event, so please be on the ball with our deadlines.
$10 payment due upon filling out the application. Remainder due upon acceptance.
Total Cost with table rental = $225 Total Cost without table rental=$195
What does my fee cover?
Your fee covers an outdoor 8’x6’ space underneath a giant well-lit tent, 3 chairs, access to a shared dressing room, overnight security and your logo/banner and link on our Artists page. Electricity is not available but there will be lighting in the tent.
May I bring a garment rack or special display?
You may bring any display items that will fit in your 8 ft. wide by 6 ft. deep space. Please keep in mind that the rental tables are about 2 1/2 ft. deep and you need room to sit.
Do I have to participate every day of the sale?
Yes, you are signing on to participate and sell at your space for the whole weekend during the hours of the festival including set-up and take-down times. We cannot have empty tables during the show and will have to turn tons of amazing artists and makers away. You will not get refunded if you back out after payment. If you do not show up and do not notify us (in a reasonable time so that we can accept another vendor), don’t expect to participate in future shows.
Do I have to collect sales tax and have an Illinois Business Tax ID Number?
If you are accepted to this show, you will have to give us your Tax ID number prior to participation. Yes, you are responsible for collecting sales tax in the state of Illinois anytime you are selling something to the public. Illinois requires you to register your business and get a tax ID number. It is really easy to do. For more information on this go to: Illinois Dept. of Revenue: 1-800-732-8866 or www.revenue.state.il.us/ or just go to the Illinois Department of Revenue office in the Thompson Center downtown. They are very helpful and will even show you how to fill out the forms if you ask. We will ask you for this number prior to show dates. If you fail to do this, you will be unable to participate and we will not refund your participation fees.
Do I get free tickets to Pitchfork?
Each artist space gets three weekend wristband passes. This way you have two people (helper, employee or partner) to assist you through out the weekend (setting up, getting food or using the restrooms). You will need to tell us who these people are upon acceptance. Please note: no more than three passes will be issued per artist space per day despite how many artists are in your company or group.
May my friend help me carry my stuff in and out without a wristband?
No, only the three people with wristbands can help carry your goods in and out. However, you may want to have an additional person that can drop you off or stay with your car while you are loading in or out.
Where can I park to load in and out?
Load in instructions will be emailed to you when they are finalized by the Pitchfork Music Festival organizers.
When is check-in? Take-down?
We will provide you with specifics once you have been accepted. Plan keeping Friday, Saturday, and Sunday open on your calendar for this event.
When do I get my wristbands?
We will provide you with specifics once you have been accepted.
May I leave my goods overnight?
There is security provided overnight. However, we recommend taking your product and anything else important home each night. You may put your displays under your table or take them home. Coterie Chicago and Pitchfork Music Festival are not responsible for any items that are lost, stolen or broken.
What should I bring?
You should bring your goods, displays, clothing racks, table coverings, mirrors, business cards, a fully stocked cash drawer, money for eating (or a small cooler), lots of water, sunscreen, an umbrella, etc. Water is not provided for participants.
Will there be food and water available?
Yes, food and water are available for sale at relatively inexpensive prices throughout the festival.
May I bring a cooler and my own food?
Yes, you may bring a small cooler when you come at the beginning of the day before the show opens. You will not be able to bring a cooler through any of the regular entrances.
What if I run out of change in my cash drawer?
If you run out of change, you are on your own and will have to negotiate with other vendors that might still have change. We recommend that you bring a well stocked cash drawer with ample change, ones, fives, and some tens. The majority of festival goers will be paying with twenties from the nearby bank machines. Expect to replenish your cash drawer at the beginning of every day and remember banks are not open Sunday.
What are the deadlines for participation & table rental fees?
See the deadlines tab at the top of our web page.
I have read and agree to abide by the terms outlined in the Coterie Chicago FAQ. I understand that I will received further details regarding participation after being accepted. I agree to hold harmless Coterie Chicago, The Pitchfork Music Festival, and all agents and employees from any liability or claim of personal injury, property damage, or loss arising from activities or the activities of my agents, employees, spectators, or customers of Coterie Chicago at The Pitchfork Music Festival. I further agree to abide by all state, local, and federal laws while participating in the event. I acknowledge that I am responsible for any taxes arising from income derived from this event. I agree that Coterie Chicago at Pitchfork Music Festival is merely providing the space and venue. Coterie Chicago and The Pitchfork Music Festival will be in no way responsible for, nor a party to dispute or controversies regarding sales and/or representations that I may make at this event. I agree that if I cancel participation, after being accepted and making payment, that I am liable for the entire fee.